Auto pay is a trade promotion management (TPM) system feature designed to support the processing of monthly, quarterly and annual reimbursement of corporate shelter, buying group rebates and local distributor rate-based offers.
Auto Pay in TPM
Auto pay functionality makes it easier for users to:
- Search and navigate the auto pay screen.
The tool lets users search using keywords or specific fields. The tool filters down the results based on what auto pay reports contain that keyword.
- Research and analyze pay activity and payments.
Open pay periods allows users to see a list of programs that have auto pay claim mechanic and have not been included in an auto pay report within specific periods.
- Create and manage exception reports where users can create payments for specific distributors or invoices.
The specific set of tools creates a transaction record and secures users’ approval for release of the payment. It also gives a range of options for communicating the specific backup details to the distributor.
The functionality is most helpful in cases where distributors deduct and customers run the automatic pay job to verify whether or not the deductions were in line with the distributor’s contracts and the discounts offered.
If the distributor deducted too much money, the customer can attempt to claim money back by providing proof of what was owed to the distributor per terms of the contract with the help of the standardized PDF and Excel data outputs serving as backup.
It’s an automated process for calculating and processing payments to the distributors. The customer can now do away with the use and upkeep of manual excel spreadsheets. This enables the customer to house all contracts in the form of programs and all the payments issued for those contracts in one system; leaving less room for error and helping ensure no payments are missed.